RTO Consultant Services


24 February 2023

Don’t Let Time, Money, or Compliance Slow You Down: Our RTO Consultant Services Will Give You Wings!

Let’s be honest, running a Registered Training Organisation (RTO) is like running a marathon, but with constant hurdles and obstacles popping up every step of the way. It can feel like you’re in a never-ending cycle of managing finances, keeping up with regulations, and trying to find time to breathe in between. It’s enough to make even the most seasoned RTO owner want to throw in the towel.

But before you hang up your hat and say goodbye to your dreams of a successful RTO, we’ve got something that might just give you the boost you need: our RTO consultant services. We’re here to help you overcome the biggest barriers to success and help you soar like an eagle.

Let’s start with time. We know that time is a precious commodity, and there’s never enough of it to go around. That’s why we’ve got a secret weapon: efficiency. We’ll help you streamline your processes, cut down on admin tasks, and give you the time you need to focus on the things that matter. With our help, you’ll be able to tackle your to-do list like a superhero.

Next up, we know that money makes the world go round, but it can also be a major roadblock for RTOs. That’s where we come in. We’ll help you identify ways to save money, optimize your operations, and bring in new revenue streams. We’ll also help you tap into new markets and develop courses that are in high demand. With our help, you’ll be able to keep your finances healthy and your business thriving.

Finally, let’s talk about compliance. We know that it can be a headache, and it’s easy to get bogged down in the regulations and standards. But with our consultant services, you’ll have a secret weapon that will make compliance a breeze. We’ll help you navigate the complex world of regulations, stay up-to-date with the latest standards, and develop policies and procedures that keep you on the right side of the law. With our help, you’ll be able to breathe a sigh of relief and focus on what you do best.

So, what are you waiting for? It’s time to break free from the constraints of time, money, and compliance, and start flying high with our RTO consultant services. Let us help you achieve your goals and unlock the full potential of your RTO. Contact us today, and let’s take off together!

Book a Discovery Call today: https://www.vivacity.com.au/discovery-call/

RTO Membership


22 February 2023

Become a Compliance Superhero with Vivacity’s RTO Membership Program

Are you sick of feeling like a compliance chump in your RTO business? Do you struggle with a lack of time, money, and staff to make your business soar? Don’t stress! Vivacity’s RTO Superhero Membership program has got your back, and we’re ready to help you become a compliance superhero.

We know that running an RTO business can be a real headache, especially when you’re juggling compliance issues with trying to grow your business. But with Vivacity’s RTO Superhero Membership program, you’ll have access to all the tools and resources you need to save time, reduce costs, and increase profits.

One of the biggest pain points for RTO business owners is lack of time. It’s tough to focus on growing your business when you’re stuck dealing with administrative tasks and compliance issues. But with our Membership program, you’ll have access to a range of time-saving tools, from compliance tracking software to virtual classroom technology. We’ll help you work smarter, not harder, so you can get back to the things that matter.

And let’s face it, money is always a concern for any business owner. But with Vivacity’s RTO Superhero Membership program, you’ll have access to cost-effective services and tools designed to help you increase profits and grow your business. From compliance assistance to marketing support, we’ve got everything you need to take your business to the next level without breaking the bank.

If you’re struggling with staffing issues or non-compliance, we’ve got your back there too. Our RTO management system and compliance experts will help you stay on track and avoid the costly penalties that can come with non-compliance. And if you’re struggling with staffing issues, we’ll help you find the right people and provide the training and development they need to become an asset to your business.

But it’s not just about overcoming pain points – joining our Membership program brings a whole host of pleasure points too. Imagine achieving the perfect balance between compliance and business success, with the support and guidance you need to make your business soar. With Vivacity’s RTO Superhero Membership program, you’ll have access to a range of support services and resources that will help you achieve your business goals and grow your business beyond your wildest dreams.

In conclusion, Vivacity’s RTO Superhero Membership program is the perfect way to become a compliance superhero in your RTO business. With cost-effective services and tools designed to save you time and boost profits, and a range of innovative solutions to help you overcome your pain points and achieve your goals, joining our Membership program is the first step towards becoming a superhero in your industry. So what are you waiting for? Join Vivacity’s RTO Superhero Membership program today and start saving the day!

The Right Mindset To Start Outsourcing

The Right Mindset To Start Outsourcing

Hiring An Outsourcing Service: The Right Mindset To Start Outsourcing

Hiring a virtual assistant is a huge step for any entrepreneur. It means giving up some control over your business. But it’s also your first move towards scaling up your business so that it can grow beyond its current limitations. 

If you’re thinking about taking this crucial first step, there’s a certain mindset you need to cultivate first.

Learning to Let Go 

When you hire a VA, you’re not giving away the keys to the kingdom. But you are letting go of some part of your business operations, even if it’s just a handful of tasks. 

Your business is your baby. Up until now, you’ve done everything yourself. It’s easy to understand why outsourcing tasks is scary. The way to overcome this fear is to focus on the positive. Think about the immediate benefits you’ll receive from outsourcing some aspects of your business.  

You can also mitigate this fear by being careful about what you hand over. Hire a VA you can trust and only share with them what they need to get the job done.

Outsourcing Costs Money 

It’s certainly true that hiring a virtual assistant costs money. How much does it cost? This depends on what you need done. It’s also not a good idea to cut corners. If you pay as little as possible, it’s only natural that you’ll get what you pay for. 

You can mitigate this risk by allocating a budget you can afford. Work out the numbers beforehand and make an offer that doesn’t break the bank. Hiring a virtual assistant, if done right, will earn you greater profits in the future.  

One way to adjust your mindset is to think of hiring a VA as buying time. You pay for the VA to take tasks off your hands so that you have time to focus on more important things.

Managing Others Is No Fun  

One mindset challenge that many face is that they don’t want to become managers. Up to this point, you’ve only had to manage yourself and, for some of us, that’s enough of a monumental challenge. But now you have an employee and you are their boss.  

Working with a VA isn’t the same as managing a busy office. First of all, as the name suggests, it’s “virtual.” You give the VA tasks to do and check in regularly to see how they’re doing. Once the training and onboarding is finished, they’ll require little management, and the investment you make in training will pay off with the time you gain.

So Many Things Can Go Wrong 

You may have heard horror stories about virtual assistants who caused terrible headaches for other businesses. Especially the first time, hiring a VA isn’t easy and there are many things that can go wrong. 

While it’s true that it’s a complex and often difficult process, you can overcome this by being prepared. Carefully consider the jobs you need done, search for the right person, and prepare a good training and onboarding process to get them on track. It also helps to realize that a bad VA experience isn’t a business-ending event but a learning opportunity. 

For more articles on hiring a Virtual Assistant, check out our sister organisation Vivacity Team: https://www.vivacity.team/blog/

Ready to revolutionise your business operations and drive success? Explore our website further and discover how Vivacity Team can help you streamline your operations, reduce costs, and improve efficiency. Our comprehensive outsourcing services encompass administration, administration support, photo editing, video editing, graphic design, and social media marketing.

Whether you need assistance with RTO administration or social media marketing, we’ve got you covered. Visit us at www.vivacity.team to learn more and take the first step towards enhancing your business today!

How to Write a Session Plan

Creating a session plan for adult education might sound intimidating, but it’s actually a lot like planning a party – you want to make sure everyone has a good time and leaves with something they learned. So, let’s get started and plan a kickass party…oops, I mean session plan!

Step 1: What’s the goal?

Before we can get to the fun stuff, we need to figure out what we’re trying to accomplish. What do we want the students to learn by the end of the lesson? We need to be specific and make sure we can measure their progress.

Step 2: How do we get there?

Now that we know our destination, we need to figure out how we’re going to get there. Are we going to lecture, have group discussions, or do hands-on activities? We want to mix it up and keep it interesting.

Step 3: Time for the fun!

This is where we get to plan the activities! We want to create activities that are both fun and educational. Maybe we’ll have group discussions, case studies, or even virtual simulations. The sky’s the limit!

Step 4: Test their knowledge!

We can’t let them leave the party without testing their knowledge, can we? We need to create assessments that align with the learning objectives and make sure they’re on track.

Step 5: Keep it organised!

Just like any good party, we need to make sure the session plan stays organised. We want to break it down into sections or modules to make it easy to follow and keep everyone on track.

Step 6: Review and revise!

Now that the party is over, it’s time to review and revise our plan. We want to make sure it was effective and make any necessary changes for the future. We can collect feedback from the students and ourselves to make sure the party was a success.


In conclusion, creating a session plan for adult education can be a lot of fun if we approach it like planning a party. We need to be clear on our learning objectives, mix up our teaching strategies, plan fun and educational activities, create assessments, keep it organised, and review and revise. So let’s get planning and create a session plan that our students will love! And if you need more help, I’m always here to be your party (oops, I mean session plan) planner.

FYI… I used ChatGPT to write this blog post. Do you want to learn how you can also use AI to make writing blog posts easier?

Join the AI Success Club and learn how you can do this too.


How to conduct an Internal Audit

How to conduct an Internal Audit

As a compliance manager within an RTO, it’s crucial to ensure that your organisation is meeting ASQA’s requirements for registration renewal. One of the ways to achieve this is by conducting regular internal audits to identify any areas that require improvement.

To conduct a successful internal audit, there are several steps you can take. Firstly, ensure that you have a clear understanding of the requirements outlined by ASQA’s self-assessment tool. This tool covers areas such as governance, financial viability, and educational outcomes.

Next, develop a comprehensive audit plan that outlines the areas that you will be reviewing, the methods you will use to conduct the audit, and the individuals who will be involved. You may also want to consider engaging an external consultant to provide an objective perspective on your organisation’s compliance.

During the audit, review your organisation’s policies, procedures, and practices to ensure that they align with ASQA’s requirements. Document any areas that require improvement and develop an action plan to address these issues.

It’s also essential to involve staff members in the audit process. Encourage them to provide feedback on their areas of responsibility and any potential compliance issues they may have identified. This will not only help you to identify compliance gaps, but it will also foster a culture of compliance throughout the organisation.

Once the audit is complete, compile a report detailing your findings and the action plan to address any identified compliance gaps. Share this report with senior management and ensure that all relevant staff members are aware of the outcomes and any required changes.

By conducting regular internal audits, your organisation can ensure that it meets ASQA’s requirements and maintains its registration. It’s also important to remember that compliance is an ongoing process, and regular audits are just one part of a comprehensive compliance management system.

If you’re unsure about how to conduct an internal audit or would like assistance with your organisation’s compliance management system, Vivacity Team can help. Our experienced team can assist with RTO compliance and provide customised solutions tailored to your organisation’s needs. Go to https://www.vivacity.com.au/packages/internal-audit/ for more information.