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Navigating the Lapse of Registration and VET Activity Data Reporting

As we approach the annual VET Activity Data reporting deadline on 30 June 2024, it’s crucial for Registered Training Organisations (RTOs) to be mindful of compliance requirements, particularly concerning the lapse of registration. This blog post will explore the implications of the automatic lapse of registration, how it ties into the annual VET Activity Data reporting, and what steps RTOs can take to request an extension to the measurement period for non-delivery.

Understanding the Lapse of Registration

An RTO’s registration will automatically lapse if it does not deliver any training and/or assessment to VET students for a consecutive period of 12 months or more, referred to as the ‘measurement period.’ This rule applies to any 12-month period starting after 1 January 2023. If an RTO fails to provide training and assessment for this duration, ASQA will notify the provider of the lapse and require them to return their certificate of registration within ten days of the notification.

New ASQA Requirement

This is a new requirement introduced by ASQA to ensure that RTOs maintain consistent delivery of training and assessment. The aim is to uphold the quality and reliability of the VET sector by ensuring that registered providers are actively engaged in delivering training services.

Connection to Annual VET Activity Data Reporting

The annual VET Activity Data reporting is due on 30 June 2024, a critical date for RTOs to submit their data to ASQA. This reporting includes comprehensive information on the training activities undertaken by the RTO, which ASQA uses to monitor compliance and the effectiveness of the VET sector. Failure to deliver training and assessment activities over a 12-month period will not only lead to the lapse of registration but also impact the data submitted in the annual report. Therefore, it is essential for RTOs to ensure continuous delivery of training and assessments to avoid lapsing and to maintain accurate and up-to-date activity data.

Requesting an Extension to the Measurement Period

RTOs can request an extension to the measurement period for non-delivery, but this request must be made 90 days prior to the RTO’s lapse date. ASQA cannot unilaterally extend the measurement period; the RTO must apply for it, providing compelling reasons outside their control for the non-delivery, along with supporting evidence. Some acceptable reasons for extension requests include:

  1. Exceptional Personal Circumstances: Such as the death or prolonged illness of an Executive Officer in a small RTO.
  2. Exceptional External Circumstances: Major events like fire, flood, or pandemics.
  3. Critical VET Workforce Shortages: For example, a regional RTO unable to deliver its courses due to a shortage of trainers and assessors.

The request must detail the extenuating circumstances, the length of the requested extension, and a detailed plan for resuming delivery of training and/or assessment.

RTOs can apply for an extension to the measurement period for non-delivery through ASQA’s dedicated webform. If you are in this situation, you can apply for a request to extend registration here.

Specific Scenarios and Deadlines

To navigate the transition period effectively, RTOs must be aware of specific scenarios and deadlines:

  1. Measurement Period Ending Before 1 July 2024: If an RTO’s measurement period ends before this date, they must apply for an extension by 1 May 2024.
  2. Measurement Period Ending Within 30 Days After 1 July 2024: The RTO must apply for an extension at least 60 days before its lapse date.
  3. Non-Delivery After 1 January 2023: If an RTO had 12 consecutive months or more of non-delivery after this date, a recommencement of delivery will not reset the measurement period. Such providers need to make an extension application by 1 May 2024 to remain registered beyond 1 July 2024.

Conclusion

As the VET sector navigates the complexities of compliance, understanding the nuances of registration lapse and timely reporting of VET activity data becomes imperative. By staying proactive and informed, RTOs can ensure they remain compliant and continue to provide valuable training services without interruption.

For further details on requesting an extension to the measurement period, RTOs can refer to the Request to extend measurement period webform. If you have specific questions or need assistance, feel free to reach out to Vivacity Coaching and Consulting for expert guidance on managing your compliance requirements.

If you need assistance or have any questions about these new requirements, please contact Vivacity Coaching and Consulting. We are here to help you navigate these changes and maintain your compliance.

Additionally, for our Superhero Members, we have a dedicated training session on VET Activity Data compliance, which is due on 30 June 2024. You can watch our exclusive webinar to stay updated and informed.

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