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Stellar Trainer Matrix

Because RTO Compliance is Hard Work, Bring in a Heavy Lifting Superhero

The Standards change and our environment changes, are you ready?

Would you survive an audit from ASQA today?

Because compliance is the bedrock of an RTO’s success, this workshop gives you critical information and tools to keep your business flying.

Meet an experienced auditor, who takes you through every Standard, and what compliance means for you and your RTO.

7 Steps to a Stellar Trainer Matrix

The Trainers Matrix is often the most non-compliant at audit. In the majority of non-compliances, this is due to the Trainers skills and knowledge not being properly mapped to the training product.

RTO compliance Consultation services


  • Access Vivacity’s Trainer Matrix Template, that has been through over 300 ASQA Audits
  • Take the stress out of writing your own Trainer Matrix, get the experts on your side
  • Walk away from the training with a completed Trainer Matrix
  • Gain the skills you need to map your direct equivalent, non-equivalent and higher level training products

In 6 hours you will learn:

  • ​​​Skills and Knowledge  
  • Training and Assessment  
  • Vocational Competency  
  • Experience + Qualification  
  • ​​​​​​​Industry + VET Currency  
  • Professional Development 
  • Verify certifications  

10:00am to 11:30am

Delivered Live and Online

$150 per Person

Who Should attend?

  • Vivacity clients, past and present
  • Management staff and CEO’s of RTO’s
  • Management staff and PEO’s of CRICOS providers
  • Business Development Managers


This workshop is delivered online, twice a year

$150 per person

Navigating the Stellar Trainers Matrix for ASQA Success

Ensuring compliance with the Australian Skills Quality Authority (ASQA) is crucial for any Registered Training Organisation (RTO). One document often missed during ASQA audits is the Stellar Trainers Matrix. This matrix is vital. It maps trainers’ qualifications against the courses they deliver. Sadly, it’s also where many RTOs fall short.

The Importance of the Stellar Trainers Matrix

This matrix matters for several reasons. First, it proves that trainers have the right qualifications. This is key to quality education. Second, it helps RTOs stay on the right side of ASQA standards. Lastly, it points out where trainers need more development.

Common Issues and Solutions

RTOs often struggle with the Stellar Trainers Matrix. Some fail to update it regularly. Others don’t provide enough detail. To fix this, RTOs should update the matrix often. They need to include full details of trainers’ qualifications. They also need to track professional development closely.

Why the Stellar Trainers Matrix Matters

The Stellar Trainers Matrix is essential for several reasons:

  • Ensuring Quality Education: It serves as a guarantee that trainers and assessors possess the necessary educational background and practical experience to provide high-quality training.
  • Regulatory Compliance: It helps RTOs meet ASQA’s stringent requirements, thereby avoiding penalties and maintaining accreditation.
  • Strategic Professional Development: By identifying gaps in trainers’ qualifications and competencies, the matrix guides RTOs in targeted professional development efforts.

Common Challenges with the Stellar Trainers Matrix

Despite its importance, RTOs often struggle with maintaining a compliant Stellar Trainers Matrix. Issues range from incomplete documentation to a lack of evidence for ongoing professional development. These gaps not only risk non-compliance but also undermine the quality of training delivery.

Best Practices for Stellar Trainers Matrix Compliance

To ensure your RTO’s Stellar Trainers Matrix meets ASQA standards, consider the following best practices:

  1. Regular Updates: Keep the matrix updated with the latest qualifications, training competencies, and professional development activities of all trainers and assessors.
  2. Comprehensive Details: Include detailed information on each trainer’s qualifications, mapping them explicitly to the units or courses they are authorised to deliver.
  3. Evidence of Professional Development: Maintain records of all professional development activities, showcasing how they contribute to maintaining the trainers’ industry currency and pedagogical skills.
  4. Accessibility and Transparency: Ensure the matrix is easily accessible for audit purposes and transparently demonstrates the alignment between trainers’ qualifications and the courses offered.

Leveraging the Stellar Trainers Matrix for Strategic Advantage

Beyond compliance, the Stellar Trainers Matrix can be a strategic asset for RTOs. It highlights the strengths of your training team and identifies areas for growth, enabling you to make informed decisions about hiring, professional development, and course offerings.

For further insights on developing and maintaining a compliant Stellar Trainers Matrix, exploring resources like ASQA’s guidelines can be immensely beneficial. Engaging with professional RTO consultancy services can also provide tailored advice and support, ensuring your Stellar Trainers Matrix not only meets compliance standards but also enhances the overall quality of your training delivery.


The Stellar Trainers Matrix is more than a document; it’s a reflection of your RTO’s commitment to excellence. By embracing best practices for its development and maintenance, you not only safeguard your compliance with ASQA standards but also reinforce the quality and integrity of your educational offerings. Let the Stellar Trainers Matrix be a beacon of your dedication to delivering stellar training outcomes.

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Take Your RTO to the Next Level

Ready to really make your RTO shine? Setting up a Discovery Call with our team is a great first step. We’re all about creating growth strategies that fit your RTO’s specific needs, using all the insights from your data to help you succeed. Book your call now, and let’s start turning those numbers into real growth and success in the training world.